6 Easy Steps to Take your Physical Business Online Now

3 women discussing how to take their physical business online.

So you want to go online with your physical business? Congratulations, that is the trend nowadays. Deciding and committing to take your physical business online is just the way to go – if you’re a brick-and-mortar niche product retailer or a local service provider looking to expand your reach and customer base.

3 women discussing how to take their physical business online.
Photo by olia danilevich

Starting your own business online is simple and easy these days, and you can do it from anywhere! Here are 6 simple steps you can take right now to take your physical business online!

6 Steps to Take Your Physical Business Online

Physical businesses can be successful online. But it’s a whole new world, and there are some steps you need to take before you get your physical businesses shifting to online space. Many new businesses coming online do not take these steps, that is why many of these new online businesses fail.

Here are six steps to take your physical business online:

Do your Research

Before you take your physical business online, do your research. Ask yourself if you even need to be online. Check the pros and cons of Online vs offline businesses. And, be sure to determine your business need to go online.

First and foremost, you must define your objectives and how you intend to achieve them. This will assist you in making decisions on everything from the layout of your website and online shop to the payment methods you use and whether to offer free delivery.

Photo by Yan Krukov 

Take the time to learn about the different types of products that sell well online and determine which one is best for your business. You may have a fantastic idea for an online store, but if you don’t know how to find a niche or market your business, you risk wasting time and money.

If you want to start an eCommerce site on Shopify, you should also conduct research. You must understand how eCommerce works and how it differs from traditional businesses.

Create a website

Another thing to think about when you are thinking about how to take your physical business online is to get a website. Having a website was not always required to run a successful business. However, it is now necessary.

A website serves as your storefront. It’s how people learn about you and what you have to offer. If you don’t have a website, people will look for someone else to do business with, such as an established company or someone who has their own website.

It’s also much easier to persuade people to buy from you if all of your information is in one place. Without a website, they’ll most likely have to go through multiple steps just to get there, such as opening an email, clicking on an email link, and then filling out forms before finally providing you with their contact information (and then perhaps getting another follow-up email from you).

All of this takes time and effort, time that could be spent making sales or doing more work for existing customers.

Photo by Tranmautritam

What Type of Website to Consider?

  • A Blog

A blog is essentially an online journal where you post content in the form of articles, photos, and videos. It’s simple to set up, keep up with, and update on a regular basis.

  • An E-Commerce site

If you want to sell products or services directly through your website, an eCommerce site allows users to browse through various categories and add items directly into their shopping carts without leaving the site once they’ve begun browsing for desired items.

You may be wondering how you can create a website that sells your products or services if you are not a technical person. Don’t be concerned! There are numerous tools available that allow anyone with no coding experience to create their own website.

WordPress, Squarespace, and Shopify are just a few examples of website creation platforms. The option you select is determined by the type of content you wish to display and the level of control you desire over design and layout.

Create a page where customers can purchase a product or service if you’re selling it directly from your website. If you use a shopping cart platform like Big Commerce or Shopify, they will handle the majority of this process for you.

Set up social media accounts

You don’t have to be a social media marketing expert to establish a presence on social media. All you need to do is commit to creating useful content and connecting with others.

When you take your physical business online, you will use social media marketing to reach out to your customers online. Signing up for accounts on the most popular social media platforms and posting regular updates is the best way to accomplish this.

Photo by Pixabay

It is difficult to ignore the impact of social media on your business if you are a business owner. You’re probably aware that Facebook, Twitter, LinkedIn, and other platforms are excellent places to network and expand your reach. However, it may be unclear how to use them effectively.

Here are the first five steps to getting started with social media:

  • Make a profile for each platform.

Don’t just create an account; fill out all the information so that your profile looks professional and inviting.

  • Make frequent posts.

Create an editorial calendar for your posts and stick to it to avoid overwhelming your followers with too much content all at once.

  • Respond to comments and questions as soon as possible (within 24 hours).

Customers will gain trust and confidence in your brand’s customer service abilities as a result of this, especially if they have a problem with their order or product, which happens to everyone from time to time!

  • Use social media to promote daily deals or discounts.

Customers will be more likely to engage with your brand through these channels if they see that they can receive special discounts by following you on Twitter or liking your Facebook page.

Set Up Digital Payment Options

When you have plans to take your physical business online, you must also plan to set up a digital payment option. If you own a small business, it is essential that you provide digital payment options to your customers. This will enable them to pay for goods and services online, potentially increasing your sales significantly.

While some online businesses may have the luxury of accepting credit cards through their website, many offline businesses do not. Payment processors can help with this.

Photo by Andrea Piacquadio

A payment processor is a company that acts as a go-between for the merchant (you) and the bank or credit card company (the customer). The processor’s job is to make transactions easier by allowing merchants to accept credit card payments from customers via the internet.

This not only allows you to accept credit card payments, but it also provides additional benefits such as fraud prevention and chargeback and refund protection.

Why you should enable digital payments on your website:

  1. It simplifies the purchasing process for customers.
  2. It increases sales
  3. It boosts trust in your company.

Develop content for your website and social media platforms

This one is a no-brainer when taking your physical business online. Content marketing is an excellent method for attracting new customers to your website. It is also an effective method of engaging existing customers and increasing loyalty.

The process of creating content for the purpose of selling and attracting customers is known as content marketing. Content marketing can take many forms, including blogs, e-books, and infographics.

Photo by Judit Peter

The idea is that if you create interesting, useful information that people want to read or watch, they will be more likely to share it with their Facebook and Twitter friends and followers. This increases brand recognition and traffic to your website. This brings more awareness of your business than you had before you considered to take your physical business online.

Creating content for your company’s website can help increase traffic and sales. Furthermore, creating social media posts will aid in the retention of current customers.

Be patient and give it time to grow!

The most important thing to remember is that when you take your physical business online, it will take time to grow. It is not something that occurs overnight.

I understand how tempting it is to compare yourself to others and think, “Well, they took their physical business online a year ago and they already have 1,000 new customers.” However, do not do so! Just because someone else has a successful online business does not guarantee that you will as well. You must put in the effort and give it time to mature.

It is vital not to become discouraged. If you’re just starting out, it will take some time before you see the results from your efforts. You must be patient and persevere!

Conclusion

The internet has altered how we live and conduct business. It is no longer sufficient to simply have a physical location in this day and age. You must also have an online presence.

There are numerous advantages of taking your physical business online. One of the primary benefits is that more people will be able to find your products and services. This means that more customers will visit your store and purchase from you, which means more money for you!

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Running a business in Nigeria is not for the fainthearted. From inconsistent power supply to handling stubborn staff and clients, to managing cash flow issues, the pressure on entrepreneurs is real. Many business owners start out with energy and passion, only to find themselves overwhelmed by endless tasks. The result is burnout, and a business that feels like a heavy burden instead of a wealth-building machine.

But here’s the truth: if your business is not structured and automated, you can’t scale sustainably. At best, you’ll hit a ceiling. At worst, you’ll collapse under the stress. The good news is that with the right structure and smart automation, you can build a business that grows beyond you, while you enjoy peace of mind.

In this article, I’ll break down step by step how to structure and automate your business so you can scale fast and reduce burnout. This is not theory. These are practical strategies Nigerian entrepreneurs can apply immediately.

Step 1: Build a Solid Business Structure First

Before you even think of automation, your business must have a proper foundation. Many entrepreneurs in Nigeria operate like hustlers — no defined processes, no documentation, no clear job roles. That’s why they can’t leave their shop for one day without things falling apart.

To structure your business:

1. Define Clear Roles and Responsibilities
Stop being the “chief everything officer.” List out all the key activities in your business — sales, marketing, operations, finance, customer service. Assign them to specific people or create job descriptions, even if you are still the one handling most of them for now. This makes it easy to delegate later.

2. Document Your Processes
Every successful scalable business runs on systems. Write down how you onboard customers, how you deliver products or services, how you handle complaints, how you pay vendors. Think of it like creating a playbook. This makes it easier to train staff and maintain consistency.

3. Separate Personal and Business Finances
A lot of entrepreneurs mix personal spending with business money. That’s the fastest way to kill growth. Open a dedicated business account. Pay yourself a salary. Track your expenses. When your finances are structured, scaling becomes possible.

Step 2: Identify Repetitive Tasks That Drain You

If you constantly feel drained, it’s because you’re spending energy on tasks that could be automated or delegated. Sit down with a pen and write out everything you do daily and weekly in your business. You’ll notice many repetitive tasks like:

Sending payment reminders

Following up with leads

Updating records

Responding to the same customer questions

Scheduling meetings

Inventory updates

These tasks are important but they don’t require your personal attention every time. Once you identify them, you’re ready for automation.

Step 3: Leverage Automation Tools to Save Time

Automation is not about replacing people with robots. It’s about using tools to handle repetitive processes so you can focus on high-value activities like strategy and growth. Here are areas every Nigerian business owner can automate today:

1. Marketing Automation
Instead of manually posting on social media, use tools like Buffer or Hootsuite to schedule posts ahead of time. For email marketing, platforms like Mailchimp or ConvertKit allow you to set up automated follow-up sequences. Imagine a system where once someone downloads your free guide or fills a form, they automatically receive nurturing emails without you lifting a finger.

2. Customer Relationship Management (CRM)
A good CRM helps you track leads, follow up automatically, and manage customers in one place. HubSpot and Zoho are popular options. Instead of carrying customer details in your head or WhatsApp chats, you’ll have a proper system.

3. Accounting and Payments
Use tools like QuickBooks or Wave for bookkeeping. In Nigeria, you can also set up automated payment systems using Paystack or Flutterwave so customers can pay online without stress. That reduces the headache of chasing payments manually.

4. Task Management
To avoid confusion with your team, use platforms like Trello, Asana, or ClickUp to assign and track tasks. This ensures everyone knows what to do without you micromanaging daily.

Step 4: Hire Smart and Delegate Properly

Automation is powerful, but people are still essential. If you want to scale, you must build a team. Many entrepreneurs delay hiring because they think it’s expensive, but the real expense is trying to do everything yourself.

Here’s the formula:

Start with virtual assistants for basic admin tasks.

Hire part-time or contract staff for specialized roles like social media or accounting.

Train employees using your documented processes so they can run the business even when you’re away.

Delegating doesn’t mean losing control. It means freeing up your time for high-level decisions like partnerships, expansion, and strategy.

Step 5: Use Data to Make Better Decisions

One reason entrepreneurs burn out is because they make decisions based on guesswork. If you don’t track your numbers, you’re running blind.

Some key metrics you should monitor:

Monthly revenue and expenses

Customer acquisition cost

Conversion rates from leads to customers

Average order value

Repeat purchase rate

When you automate data collection using your accounting software, CRM, or analytics tools, you can see trends clearly. This helps you know where to cut costs, where to invest more, and when to scale.

Step 6: Build a Scalable Mindset

Even with the right tools and team, scaling won’t happen unless you shift your mindset. Many Nigerian entrepreneurs are stuck in survival mode — always thinking short term, chasing quick profit, or afraid to let go of control. To truly scale:

Stop working in your business and start working on your business.

Focus on building systems, not just hustling for sales.

Invest in leadership skills so you can inspire and guide your team.

Take breaks. Rest is part of productivity. A burnt-out entrepreneur cannot build a thriving company.

Practical Example: A Boutique Owner in Lagos

Let’s make it real. Imagine a boutique owner in Lagos handling everything — buying stock, marketing on Instagram, taking orders on WhatsApp, delivering clothes, and managing cash. No wonder she’s stressed.

Here’s how she can scale with structure and automation:

Document her supply process and create a calendar for stock replenishment.

Use Paystack for payments instead of manual transfers.

Set up Instagram automation tools to schedule posts weekly.

Hire a delivery partner instead of doing it herself.

Use a CRM to track customer sizes, preferences, and purchase history.

Employ a shop assistant to handle walk-in customers.

With these changes, she reduces burnout, increases sales, and positions her business to expand into multiple branches or even an online store.

Final Thoughts

Scaling your business in Nigeria is not just about working harder. It’s about working smarter by putting the right structure in place and automating repetitive tasks. When you do this, you free up energy, reduce stress, and create room for exponential growth.

Remember this: structure is the foundation, automation is the fuel, and mindset is the driver. Get these three right and your business can grow beyond limits.

If you want professional help in structuring and automating your business for faster growth, Dgazelle Agency specializes in building high-converting systems that help entrepreneurs scale without burning out. Contact us today and let’s help you build a business that works for you, not the other way around.

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